Ballarat Nightlife Market 

Stallholder Application - Market Rules and Regulations

The Ballarat Nightlife Market operates a number of Friday night markets throughout the year with an immense number of artisan stalls as well as food trucks to be involved. We are looking at the market to be held indoors from April - October (WINTER) and outdoors from November - March (SUMMER). 

 

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Market Stall Selection Process

In order to meet customer expectations, the Nightlife Market will prioritise food and drink stall holders however we do have a large venue space to accommodate all and aim to have a range of diverse artisan stalls of quality products at every market. We also permit non-local stall holders to bring more interest and customers to our market. 

 

In order to apply to participate in our Nightlife Market, stallholders must:

• Abide by the Market Rules and Regulations 

• Hold public liability insurance to the value of $5 million 

• Hold product liability insurance, where relevant

 

The Market Manager has the right to determine: 

• The maximum number of stallholders per market

• The mix and ratios of stalls

• The number and mix of food and drink stalls 

• Fundraising activities permitted at the market 

• Entertainment, food preparation demonstrations and other promotional activities undertaken at the markets

• Variations to the Market Rules and Regulations

 

Approval of all applications is at the sole discretion of the Market Manager and all approvals will be based on the information given by the applicant on their application. The selection is based on product criteria, quality of the products, the demand of the product and the available space at our market venue. 

 

The stallholder may only sell products listed on his/her application form. If a stall holder wishes to vary items for sales, they must notify the Market Manager prior to offering the items on the market day and may not offer items unless approval is given. If a stallholder's product changes, a new application form must be submitted. 

 

The Market Manager has the authority to reject applications that do not comply with the Market Rules and Regulations.

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The application forms are set up per market date. Please apply for each market date that you wish to attend. The market manager will be in contact with you after the conclusion of the previous market. 

 

Upon submitting an application and gaining approval, stallholders agree that any images taken of their stall or products when at the market may be used on the Ballarat Nightlife Market website and social media pages. 

 

As children will be in attendance, NO products/goods that could be considered OFFENSIVE may be displayed. 

 

Once your application has been approved you will receive correspondence regarding market dates and availability. Submitting an application does NOT mean that you have been approved for a stall at the market. 

 

You can fast track your application by ensuring you have attached all correct and relevant documentation. 

 

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Sites and Fees

The Ballarat Nightlife Market will now run at Trekardo Park on Pleasant Street Redan.

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Outdoor Sites: 

All stall sites will be situated on the training pitch at Trekardo Park, Redan. The costs are as follows: 

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3m x 3m: $75

3m x 6m: $130

Food Truck/Van: $130

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Payments:

FULL payment must be paid to secure the booking of your stall. Your stall is NOT confirmed or booked until the full payment is paid and remittance provided. Payments are all paid via bank transfer. When making a bank transfer payment, please include your STALL NAME and your STALL IDENTIFICATION NUMBER for ease of identification. You will receive an invoice with all this information once you have been confirmed as a stallholder for a market. 

 

In situations that may prevent a stallholder from attending the market, please let the Market Manage know ASAP. A credit of your payment will be given to stallholders who give a minimum of 48hrs notice, which is midnight Tuesday the week of the market. If less than 48hrs notice is given, NO credit or refund will be issued.

 

The Market Management is not responsible for adverse weather conditions, including outcomes that may affect the cancellation of the market. If a stallholder decides to cancel their stall due to poor weather conditions, please do so within the correct time frame. NO CREDITS OR REFUNDS are given for reduced trading hours on market days due to adverse weather conditions as perceived by the stallholder and/or Market Manager. 

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On the day:

Alexa or a helper will be at the venue from 3:30pm - 10pm on each market day. Alexa or a helper will direct you to your site. If you are running late for any reason, please contact Alexa immediately.

 

Stallholders are responsible to bring all of their own equipment, for setting up and leaving the site and communal areas clean and tidy. 

 

Stallholders must be set up and ready to trade before the advertised starting time of the market. Any stallholders who are not at the venue by 4:30pm will be marked as a no show and your stall will not be kept, unless communication has been made to the Market Manager. 

 

Please be mindful when setting up your stall advertising, blu tack can be used only when attaching anything to the walls of the venue. NO TAPE ALLOWED. The Ballarat Nightlife Market recommend only attaching things to your stall table. You may have a free standing flag/banner on 1 side of your stall, keeping within your allocated site and not disturbing the stalls next to you. The walkway in front of your stall must remain clear and unobstructed. 

 

PLEASE KNOW YOU WILL BE LIABLE FOR ANY DAMAGE TO THE VENUE

 

Stallholders are expected to be neatly and suitably dressed on market days. Stallholder representatives must be courteous in their dealings with the public and other stallholder operators. Stallholders are to keep their stalls and equipment clean and tidy. Every stall should be clearly identified and named. Tablecloths displaying signage or promoting your business and/or products are highly recommended. 

 

The total product price must be clearly displayed within your stall as well as any dietary requirements and ingredients where necessary. 

 

Stallholders must NOT pack up their stalls before the end of the advertised trading time, unless authorised by the Market Manager. 

 

Stallholders MUST remove all materials, including waste and packaging from their stall site. Stallholders are not to place their waste in public bins. Stallholders are not to discharge any liquid waste onto the street or drains. Failure to comply with these cleaning standards will result in a $20 cleaning fee and possible cancellation for future markets. The bins at the venue are for CUSTOMER USE ONLY.

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Regulatory Requirements:

Smoking and vaping in and around the premises are NOT permitted. If you do wish to participate in this activity, you must leave the venue grounds. 

 

If you are required to hold an insurance policy, it must be on site and all times and be accessible for the Market Manager to review. 

 

Food and Drink Vendor Regulations: 

All food vendors MUST be registered with Streatrader and must trade in accordance with State food handling regulations and other relevant local health laws. The City of Ballarat Environmental Health Officer/s may visit the market from time to time to review regulatory compliance. 

 

Drink stall holders that are selling alcohol, MUST comply with Liquor Licensing requirements and must provide an RSA for persons selling alcohol at the market.

 

Stallholders will exercise good judgement and always be respectful, courteous and professional to the Market Manager, fellow stallholders, customers and any others affiliated with the market, in person and on all platforms of social media. Any stallholder social media activity that brings the reputation of the market into disrepute may lead to immediate termination from the market. There is zero tolerance to bullying and intimidation.

 

Failure to comply with the Market Rules and Regulations will result in your being required to cease trading until you remedy the situation. Repeated breaches will result in you being banned from the market. 

 

Offensive behaviour will not be tolerated. Vendors are to report any abuse they may incur from customers to the Market Manager who will refer the matter to the police if necessary. 

 

Stallholder Indemnity:

Without limiting the generality of any other provision of these regulations, the stallholder hereby indemnifies and holds the market manager harmless from and against all claims for Loss arising in connection with or in relation to:

-   The stallholder occupation of the market

-   The sale or attempted sale of the approved products or any other products or services

-   Any injury or harm suffered by the stallholder

-   Any injury or harm cause to any property or suffered by any person as a direct or indirect consequence, in whole or in part, of any act or omission by the stallholder

-   Any loss or damage to the stallholder’s property regardless of the cause of that loss or damage

-   The death of any person of a consequence, in whole or in part, of any act or omission by the stallholder

-   Any breach of these regulations by the stall holder

-   Any legal costs on a full indemnity basis incurred by the Manager as a result of the stallholder’s breach of these regulations

 

By sending in an application form, you are accepting these conditions.